Administrative Assistant

What you'll do

You will join the Administrative and Resources Group of the Accelerator Systems Department, working closely with colleagues across the Organization. As a key member of the SY administrative team, you will support one of the Department’s technical groups while taking ownership of your responsibilities. You will contribute to the daily coordination of the group’s secretariat, with a focus on communication, information management, and organisational support, in line with CERN’s rules and procedures.

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Your responsibilities

Provide front-office and administrative support to group members throughout their appointments, from arrival to departure, including the organization of official travel.
Coordinate and support meetings, events, and visits (e.g. conferences, workshops, internal meetings) using CERN tools and platforms.
Liaise with internal stakeholders to support reporting, planning, and decision-making, and manage the group’s web content, documentation, and archives via relevant content management systems.
Provide administrative support to the Group Leader, including agenda and mailbox management, meeting coordination, action follow-up, information preparation, and maintenance of personnel and budget dashboards.
Handle sensitive information with discretion, ensure service continuity by covering for colleagues when required, and contribute to the continuous improvement of administrative processes within the Group and the Department.

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Your profile

Proven experience of administrative work in a team, preferably in an international environment.
Higher administrative diploma or equivalent relevant experience in the field of administration or a related field.

Your skills

Customer service.
Secretarial work and executive assistance.
Event organisation and management.
Knowledge of administrative rules and procedures.
Works conscientiously and reliably; delivers on promises.
Adapts quickly and resourcefully to shifting priorities and requirements.
Builds and maintains constructive and effective work relationships.
Works well autonomously; takes on activities and tasks without prompting.
Provides others with timely information.
Spoken and written English, with a commitment to learn French.

Ideal start date: 01/06/2026

Contract duration: 60 month contract

Grade range: 3

Benchmark job: 5B0020 - Personal/Team Assistant

Job flexibility: Hybrid

Employment conditions

A valid driving licence.

Global Benefits at CERN

A minimum entry-salary of 5929 Swiss Francs per month (tax free), increasing in line with your years of relevant experience.
30 days of paid leave per year plus 2 weeks annual closure.
Coverage by CERN’s comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
Family, child and infant monthly allowances depending on your individual circumstances.
A relocation package (installation grant, removal, travel expenses) depending on your individual circumstances.
Possibility to extend your contract up to 8 years + eligibility for indefinite contract tenure.

Let's get you ready

Be sure to meet the eligibility criteria

You are a national of a CERN Member State or Associate Member State.
You have relevant qualifications and professional experience.
If you have previously held a Staff contract at CERN, you will not be eligible for these positions.
Please pay attention to the additional criteria and requirements for this specific position and mentioned above.

You will need these documents to complete your application

Your CV (English or French)
Any document you consider relevant to your application

Your CERNDepartment

The SY department oversees the science and technology related to accelerator technical systems, including beam instrumentation, beam transfer, power converters, particles generation and their interaction with matter, and radio frequency systems. It is responsible for the operation, maintenance, and development of new hardware and software for CERN’s accelerator complex.

Overview of CERN

Discover a world where the impossible is made possible!

At CERN, the European Organization for Nuclear Research, we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific, and administrative fields. Together, we foster an environment where innovation and collaboration thrive.

Every day, we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams, ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation, and it remains central to our mission and continued success.

If you are ready to be part of a dynamic, inclusive community pushing the boundaries of knowledge, CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART!

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Still have a doubt ? Here are the most frequently asked questions

What should I expect during my first week at CERN?

Your onboarding at CERN includes a comprehensive induction programme, which starts with an official welcome session at the beginning of each month. In addition, you will receive important information both before and after your arrival to ensure a smooth transition into your new role. This process is designed to help you get acquainted with CERN’s environment, your team, and the tools and systems you’ll be using.
How big would the team be?

The size of the team you'll be working with at CERN depends on the specific role and department. Some teams are small and highly specialized, while others are larger and more interdisciplinary. During the interview process, you'll have the opportunity to learn more about the team structure for the position you are applying for.
What is the working language at CERN?

The working languages at CERN are English and French. However, it is not always mandatory to speak both languages to work at CERN. We offer language training to help you acquiring the other language.
What support does CERN provide for relocation?

CERN does not offer direct assistance with relocation. However, depending on your role and specific criteria, you may be eligible for certain benefits such as an installation allowance and coverage of travel expenses to join CERN. These benefits are designed to help ease the transition when relocating to the Geneva area. For more information, please consult the “Salary, Benefits and Support“ page.
Do I need a visa to work at CERN?

Whether you need a visa to work at CERN depends on your nationality and the duration of your stay. CERN assists with the necessary visa and work permit processes for its employees and visitors. The specific requirements will be communicated to you during the recruitment process.
What would my salary be?

Salaries at CERN are determined by a structured scale. Salaries are based on your role, qualifications, and experience, and are not subject to negotiation. Specific details will be provided as your application progresses. For more information, please refer to the dedicated page.