Personal/Team Assistant

What you'll do

Within the Administration and General Services (AGS) Group, you will join the Departmental Administrative Office (DAO), which provides centralised support to the Department, including dedicated services to its Management. The office plays a key role in managing the lifecycle of various categories of EP personnel, working closely with internal stakeholders and other CERN services to ensure the smooth execution of administrative formalities in line with CERN’s administrative rules and procedures. The DAO contributes to the Department’s efficient functioning through clear communication, discreet handling of confidential information, and effective coordination of internal workflows.

Your responsibilities

Act as a front-line support service for various categories of personnel across the department, supporting them from onboarding to offboarding.
Coordinate contract follow-up and prepare registration documentation.
Process administrative requests related to leave, travel and various claims and manage internal administrative matters.
Maintain and update records, shared files, archives, and web content to ensure information remains accurate and easily accessible.
Handle confidential documents with discretion and ensure the smooth and timely circulation of information within the department.
Keep up to date with CERN's administrative rules and procedures, working closely with colleagues and other services to ensure their accurate and consistent application.
Support the organisation and logistical coordination of meetings and events, as needed.
Contribute to service continuity by providing mutual support and backup within the team.

Still here? Let's make a quick check about

Your profile

Demonstrated experience in an administrative role within an international environment.
Experience providing customer service or front-line support to a large community.
Proven ability to work effectively in a dynamic, team-oriented environment.
Familiarity with maintaining and updating websites or databases.
Experience in event coordination and logistical support; background in events management is a strong advantage.
Technical certificate or general secondary education or equivalent relevant experience in the field of General Administration or a related field.

Your skills

Secretarial work and use of office software packages
Customer service
Knowledge of administrative rules and procedures
Event organisation and management
Contributing to promoting a positive atmosphere in the team through an optimistic and constructive attitude; addressing issues.
Demonstrating a pro-active approach to resolving differences; addressing issues of conflict constructively; providing others with timely information.
Adapting quickly and resourcefully to shifting priorities and requirements.
Presenting information accurately and objectively; working conscientiously and reliably; delivering on promises; maintaining confidentiality.
Having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.
Spoken and written English, with a commitment to learn French.

Ideal start date: 01/02/2026

Contract duration: 24

Grade range: 3

Benchmark job: 5B0020 - Personal/Team Assistant

Job flexibility: Fully Onsite

Global Benefits at CERN

A minimum entry-salary of 5850 Swiss Francs per month (tax free), increasing in line with your years of relevant experience.
30 days of paid leave per year plus 2 weeks annual closure.
Coverage by CERN’s comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
Family, child and infant monthly allowances depending on your individual circumstances.
A relocation package (installation grant, removal, travel expenses) depending on your individual circumstances.
Possibility to extend your contract up to 8 years + eligibility for indefinite contract tenure.

Let's get you ready

Be sure to meet the eligibility criteria

You are a national of a CERN Member State or Associate Member State.
You have relevant qualifications and professional experience.
If you have previously held a Staff contract at CERN, you will not be eligible for these positions.
Please pay attention to the additional criteria and requirements for this specific position and mentioned above.

You will need these documents to complete your application

Your CV (English or French)
Any document you consider relevant to your application

Your CERNDepartment

The EP department conducts research in experimental particle physics and serves as a key reference center for the European physics community, contributing to the education and training of young scientists.

Overview of CERN

Discover a world where the impossible is made possible!

At CERN, the European Organization for Nuclear Research, we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific, and administrative fields. Together, we foster an environment where innovation and collaboration thrive.

Every day, we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams, ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation, and it remains central to our mission and continued success.

If you are ready to be part of a dynamic, inclusive community pushing the boundaries of knowledge, CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART!

Ready To apply?

Be prepared with our resources and tips

All good?

Apply now Allow 15 minutes to complete your online application

Still have a doubt ? Here are the most frequently asked questions

What should I expect during my first week at CERN?

Your onboarding at CERN includes a comprehensive induction programme, which starts with an official welcome session at the beginning of each month. In addition, you will receive important information both before and after your arrival to ensure a smooth transition into your new role. This process is designed to help you get acquainted with CERN’s environment, your team, and the tools and systems you’ll be using.
How big would the team be?

The size of the team you'll be working with at CERN depends on the specific role and department. Some teams are small and highly specialized, while others are larger and more interdisciplinary. During the interview process, you'll have the opportunity to learn more about the team structure for the position you are applying for.
What is the working language at CERN?

The working languages at CERN are English and French. However, it is not always mandatory to speak both languages to work at CERN. We offer language training to help you acquiring the other language.
What support does CERN provide for relocation?

CERN does not offer direct assistance with relocation. However, depending on your role and specific criteria, you may be eligible for certain benefits such as an installation allowance and coverage of travel expenses to join CERN. These benefits are designed to help ease the transition when relocating to the Geneva area. For more information, please consult the “Salary, Benefits and Support“ page.
Do I need a visa to work at CERN?

Whether you need a visa to work at CERN depends on your nationality and the duration of your stay. CERN assists with the necessary visa and work permit processes for its employees and visitors. The specific requirements will be communicated to you during the recruitment process.
What would my salary be?

Salaries at CERN are determined by a structured scale. Salaries are based on your role, qualifications, and experience, and are not subject to negotiation. Specific details will be provided as your application progresses. For more information, please refer to the dedicated page.