Records Manager

What you'll do

In close collaboration with the Archivist, the Archives Assistant and the Data Governance Officer, you will be responsible for establishing, implementing, and maintaining records management best practices across CERN, ensuring that information is managed effectively throughout its lifecycle.

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Your responsibilities

Coordinate and oversee records management practices across CERN, including the DRO (Departmental Records Officers) network.
Provide operational support for records management activities (data/metadata processing, quality control, digital migration).
Establish a records management implementation strategy and related processes and procedures, and contribute to policy development.
Develop and maintain retention schedules and related processes in collaboration with stakeholders.
Lead innovation and continuous improvement initiatives in records management, and monitor KPIs.
Lead apprentices, interns, and colleagues in records management.
Deliver training and guidance to users and contribute to outreach and service activities.

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Your profile

Proven experience in records management within complex, digital environments, preferably in a large organisation or institution.
In-depth knowledge and use of records management principles, standards, and lifecycle processes.
Experience with digital records systems and their integration into wider IT ecosystems.
Hands-on experience in analysing, handling, and improving data/metadata quality.
Ability to translate policies and requirements into clear, user-oriented procedures.
Familiarity with relevant tools (e.g. OpenRefine, CMS, AtoM, Invenio) is an asset.
Experience in advising and engaging stakeholders, communicating clearly with them.
Master's degree or equivalent relevant experience in the field of Records Management, Archival Science or Library & Information Science or a related field. Proven qualification or formal training in records management, obtained either as part of the above degree programme or as a separate, recognised qualification.

Your skills

Archiving and records management.
Customer service.
Process analysis, definition and improvement.
Change management.
Capturing and analysis of requirements for ICT systems.
Has a structured and organised approach towards work; is able to set priorities and plan tasks with results in mind.
Leverages support networks across the Organization.
Builds comprehensive road maps to translate the organisational vision to an operational level; defines and sets direction accordingly.
Adopts a pragmatic approach; understands the value of adopting generic rather than gold -plated' technical solutions.
Cooperates constructively with others in the pursuit of team goals; balances personal goals with team goals.
Spoken and written English, with a commitment to learn French.

Ideal start date: 01/10/2026

Contract duration (in months): 60

Grade range: 6

Benchmark job: 5A0100 - Scientific Information Professional

Job flexibility: Hybrid

Team supervision

Global Benefits at CERN

A minimum net entry-salary of 9236 Swiss Francs per month, increasing in line with your years of relevant experience.
30 days of paid leave per year plus 2 weeks annual closure.
Coverage by CERN’s comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
Family, child and infant monthly allowances depending on your individual circumstances.
A relocation package (installation grant, removal, travel expenses) depending on your individual circumstances.
Possibility to extend your contract up to 8 years + eligibility for indefinite contract tenure.

Let's get you ready

Be sure to meet the eligibility criteria

You are a national of a CERN Member State or Associate Member State. Currently, we cannot consider applications from Pakistani and Lithuanian nationals for positions with a 2026 start date, as the ceiling defined under Article II.5 of the Associate Membership Agreement has been reached.
You have relevant qualifications and professional experience.
If you have previously held a Staff contract at CERN, you will not be eligible for these positions.
Please pay attention to the additional criteria and requirements for this specific position and mentioned above.

You will need these documents to complete your application

Your CV (English or French)
Any document you consider relevant to your application

Your CERNDepartment

The OSI department is a transversal service provider aiming to increase efficiency, resilience, openness and sustainability. It provides expert guidance on continuous improvement, risk and crisis management, service and process optimisation, and scientific information management, and coordinates CERN’s open science, preservation, and sustainability efforts.

Overview of CERN

Discover a world where the impossible is made possible!

At CERN, the European Organization for Nuclear Research, we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific, and administrative fields. Together, we foster an environment where innovation and collaboration thrive.

Every day, we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams, ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation, and it remains central to our mission and continued success.

If you are ready to be part of a dynamic, inclusive community pushing the boundaries of knowledge, CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART!

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Still have a doubt ? Here are the most frequently asked questions

What should I expect during my first week at CERN?

Your onboarding at CERN includes a comprehensive induction programme, which starts with an official welcome session at the beginning of each month. In addition, you will receive important information both before and after your arrival to ensure a smooth transition into your new role. This process is designed to help you get acquainted with CERN’s environment, your team, and the tools and systems you’ll be using.
How big would the team be?

The size of the team you'll be working with at CERN depends on the specific role and department. Some teams are small and highly specialized, while others are larger and more interdisciplinary. During the interview process, you'll have the opportunity to learn more about the team structure for the position you are applying for.
What is the working language at CERN?

The working languages at CERN are English and French. However, it is not always mandatory to speak both languages to work at CERN. We offer language training to help you acquiring the other language.
What support does CERN provide for relocation?

CERN does not offer direct assistance with relocation. However, depending on your role and specific criteria, you may be eligible for certain benefits such as an installation allowance and coverage of travel expenses to join CERN. These benefits are designed to help ease the transition when relocating to the Geneva area. For more information, please consult the “Salary, Benefits and Support“ page.
Do I need a visa to work at CERN?

Whether you need a visa to work at CERN depends on your nationality and the duration of your stay. CERN assists with the necessary visa and work permit processes for its employees and visitors. The specific requirements will be communicated to you during the recruitment process.
What would my salary be?

Salaries at CERN are determined by a structured scale. Salaries are based on your role, qualifications, and experience, and are not subject to negotiation. Specific details will be provided as your application progresses. For more information, please refer to the dedicated page.