Event Operations Junior Officer

What you'll do

Are you passionate about event coordination? Come and join the Event Operations team at CERN Science Gateway Campus. In addition to the Globe of Science and Innovation and inaugurated in October 2023, Science Gateway is CERN’s new centre for scientific outreach and education. Its mission is to engage visitors of all ages with science, technology, and the people behind fundamental research, through interactive exhibitions, guided tours, educational workshops, and events. About 100 events for up to 800 participants are organised for the CERN community, the general public and private parties at CERN Science Gateway Campus every year. This position is an excellent learning opportunity for someone seeking to gain first-hand experience in event operations within an international, dynamic, and mission-driven environment. Joining a team of two experienced Event Coordinators, you will provide administrative, logistical, and organisational support for all events taking place at CERN Science Gateway Campus.

Your responsibilities

Assist in handling event requests ; help coordinate and deliver technical visits of the venues.
Support Event Coordinators in the preparation and delivery of CERN, public and private events and provide on-site assistance during events when required (guest reception,printed/digital signage, logistical support), during and outside standard office hours.
Contact internal stakeholders and external service providers as necessary; Contribute to smooth communication between technical, communication, security and other internal services.
Create simple visual materials (digital or printed signage, presentations, information documents).
Maintain calendars, budgets and reports related to events.
Help produce, organise and archive event material such as briefings, technical visits reports, and logistical summaries.

Still here? Let's make a quick check about

Your profile

Some experience in event organisation, logistics, communication, or administrative support is an asset, but motivation and willingness to learn are key;
Experience in an international or cultural/scientific environment is an advantage;
Your studies focused on Event Management, Hospitality Management.

Your skills

Good command of standard office software (Word, Excel, PowerPoint, Outlook); ease with digital tools and data management systems; basic knowledge of visual communication and interest in design or digital display tools;
Managing self: working well autonomously; taking on activities and tasks without prompting; remaining objective, focused and productive in a stressful environment; focusing on solutions rather than problems;
Working in teams: cooperating constructively with others in the pursuit of team goals;
Solving problems: identifying, defining and assessing problems, taking action to address them;
Communicating effectively: ensuring that information, procedures and decisions are appropriately documented; expressing opinions, ideas and suggestions with conviction and in a logical/structured manner; keeping to the point;
Spoken and written both English and French.

Ideal start date: 01/03/2026

Contract duration: 24 month contract

Job flexibility: Fully Onsite

Employment conditions

A valid driving licence.
Work during nights, Sundays and official holidays, when required by the needs of the Organization.

Global Benefits at CERN

A monthly stipend between 5196-5716 Swiss Francs per month (tax free) depending on your degree.
30 days of paid leave per year plus 2 weeks annual closure.
Coverage by CERN’s comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
Family, child and infant monthly allowances depending on your individual circumstances.
A relocation package (installation grant and travel expenses) depending on your individual circumstances.
Possibility to extend your contract up to 36 months.
On-the-job and formal training including language classes.

Let's get you ready

Be sure to meet the eligibility criteria

You are a national of a CERN Member State or Associate Member State.
By the application deadline, you have a maximum of 2 years of professional experience since graduation in the respective field and your highest educational qualification is either a bachelor’s or master’s degree. You must have a university degree and can’t hold a PhD.
You have never had a CERN fellow or graduate contract before.
Please pay attention to the additional criteria and requirements for this specific position and mentioned above.

You will need these documents to complete your application

Your CV (English or French)
Any document you consider relevant to your application
A copy of your most relevant diploma or a certificate of achievement from your school (if you don't yet have your paper diploma)

Your CERNDepartment

The IR sector implements CERN’s international relations strategy, fostering global support and partnerships to advance CERN's scientific and societal missions.

Overview of CERN

Discover a world where the impossible is made possible!

At CERN, the European Organization for Nuclear Research, we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific, and administrative fields. Together, we foster an environment where innovation and collaboration thrive.

Every day, we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams, ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation, and it remains central to our mission and continued success.

If you are ready to be part of a dynamic, inclusive community pushing the boundaries of knowledge, CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART!

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Still have a doubt ? Here are the most frequently asked questions

What should I expect during my first week at CERN?

Your onboarding at CERN includes a comprehensive induction programme, which starts with an official welcome session at the beginning of each month. In addition, you will receive important information both before and after your arrival to ensure a smooth transition into your new role. This process is designed to help you get acquainted with CERN’s environment, your team, and the tools and systems you’ll be using.
How big would the team be?

The size of the team you'll be working with at CERN depends on the specific role and department. Some teams are small and highly specialized, while others are larger and more interdisciplinary. During the interview process, you'll have the opportunity to learn more about the team structure for the position you are applying for.
What is the working language at CERN?

The working languages at CERN are English and French. However, it is not always mandatory to speak both languages to work at CERN. We offer language training to help you acquiring the other language.
What support does CERN provide for relocation?

CERN does not offer direct assistance with relocation. However, depending on your role and specific criteria, you may be eligible for certain benefits such as an installation allowance and coverage of travel expenses to join CERN. These benefits are designed to help ease the transition when relocating to the Geneva area. For more information, please consult the “Salary, Benefits and Support“ page.
Do I need a visa to work at CERN?

Whether you need a visa to work at CERN depends on your nationality and the duration of your stay. CERN assists with the necessary visa and work permit processes for its employees and visitors. The specific requirements will be communicated to you during the recruitment process.
What would my salary be?

Salaries at CERN are determined by a structured scale. Salaries are based on your role, qualifications, and experience, and are not subject to negotiation. Specific details will be provided as your application progresses. For more information, please refer to the dedicated page.