Administrative and Project Support Officer

What you'll do

Are you enthusiastic about supporting the connection of scientific research with industrial opportunities? Are you interested in contributing to the optimisation of methods and processes for knowledge transfer and innovation? Take part and contribute to promoting innovation, collaboration and technology transfer, in alignment with CERN’s research and expertise.

You will join the Knowledge Transfer (KT) Group, which is in charge of identifying and realising opportunities for CERN’s know-how to be applied in fields other than particle physics. We aim to maximise the impact of CERN technologies and expertise on society, in particular through industry.

As the Administrative and Project Support Officer of the Knowledge Transfer Group, you act as Group Administrative Officer and support the KT Group with selected Project Management activities. You act as front office service and provide assistance to the Knowledge Transfer (KT) Group Leader and the KT Group management and assist with project management processes and tools.

Learn more

Your responsibilities

Support the design of project management processes and procurement of knowledge management software.
Support project management implementation and reporting and facilitate the transition to a new software platform.
Coordinate with organisational stakeholders as well as external stakeholders, as part of project implementation initiatives.
Act as front office service and provide assistance to Knowledge Transfer (KT) Group Leader and KT Group management;
Act as a front-line support service for various categories of personnel, supporting them from onboarding to offboarding.
Process requests for leaves, reimbursements, payments, travels according to the CERN rules in force.
Support the planning and communication related to the KT Fund and MA budget process.
As needed, provide support with scheduling and coordinating large meetings, events and conferences.

Still here? Let's make a quick check about

Your profile

Demonstrated experience in administrative and business processes management in an international environment.
Experience providing customer service or front-line support to a diverse community.
Experience with project and business processes management.
Experience with software platforms used in project management, budget management or resource management.
Bachelor’s degree or equivalent relevant experience in Business Administration, Project Management, or a related field such as Resource or Budget Management.

Your skills

Customer service.
Project management.
Business administration.
Drives work / projects along and sees them through to their conclusion.
Maintains confidentiality.
Actively participates in the implementation of new processes and technologies.
Cooperates constructively with others in the pursuit of team goals; balances personal goals with team goals.
Spoken and written English, with a commitment to learn French.

Ideal start date: 01/03/2026

Contract duration: 60 month contract

Grade range: 4

Benchmark job: 5B0110 - Business Process Support Officer

Job flexibility: Hybrid

Global Benefits at CERN

A minimum entry-salary of 6962 Swiss Francs per month (tax free), increasing in line with your years of relevant experience.
30 days of paid leave per year plus 2 weeks annual closure.
Coverage by CERN’s comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
Family, child and infant monthly allowances depending on your individual circumstances.
A relocation package (installation grant, removal, travel expenses) depending on your individual circumstances.
Possibility to extend your contract up to 8 years + eligibility for indefinite contract tenure.

Let's get you ready

Be sure to meet the eligibility criteria

You are a national of a CERN Member State or Associate Member State.
You have relevant qualifications and professional experience.
If you have previously held a Staff contract at CERN, you will not be eligible for these positions.
Please pay attention to the additional criteria and requirements for this specific position and mentioned above.

You will need these documents to complete your application

Your CV (English or French)
Any document you consider relevant to your application

Your CERNDepartment

The IPT department supports CERN’s mission through procurement, knowledge transfer, and EU projects, ensuring effective partnerships and maximising CERN's impact on society.

Overview of CERN

Discover a world where the impossible is made possible!

At CERN, the European Organization for Nuclear Research, we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific, and administrative fields. Together, we foster an environment where innovation and collaboration thrive.

Every day, we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams, ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation, and it remains central to our mission and continued success.

If you are ready to be part of a dynamic, inclusive community pushing the boundaries of knowledge, CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART!

Ready To apply?

Be prepared with our resources and tips

All good?

Apply now Allow 15 minutes to complete your online application

Still have a doubt ? Here are the most frequently asked questions

What should I expect during my first week at CERN?

Your onboarding at CERN includes a comprehensive induction programme, which starts with an official welcome session at the beginning of each month. In addition, you will receive important information both before and after your arrival to ensure a smooth transition into your new role. This process is designed to help you get acquainted with CERN’s environment, your team, and the tools and systems you’ll be using.
How big would the team be?

The size of the team you'll be working with at CERN depends on the specific role and department. Some teams are small and highly specialized, while others are larger and more interdisciplinary. During the interview process, you'll have the opportunity to learn more about the team structure for the position you are applying for.
What is the working language at CERN?

The working languages at CERN are English and French. However, it is not always mandatory to speak both languages to work at CERN. We offer language training to help you acquiring the other language.
What support does CERN provide for relocation?

CERN does not offer direct assistance with relocation. However, depending on your role and specific criteria, you may be eligible for certain benefits such as an installation allowance and coverage of travel expenses to join CERN. These benefits are designed to help ease the transition when relocating to the Geneva area. For more information, please consult the “Salary, Benefits and Support“ page.
Do I need a visa to work at CERN?

Whether you need a visa to work at CERN depends on your nationality and the duration of your stay. CERN assists with the necessary visa and work permit processes for its employees and visitors. The specific requirements will be communicated to you during the recruitment process.
What would my salary be?

Salaries at CERN are determined by a structured scale. Salaries are based on your role, qualifications, and experience, and are not subject to negotiation. Specific details will be provided as your application progresses. For more information, please refer to the dedicated page.