Financial Support Officer for the CMS Experiment

What you'll do

Join the Resources Management Office in the CMS Collaboration Experimental Physics Department, in the EP-CMS-ORG section and provide a seamless service to the many scientists coming from all over the world.

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Your responsibilities

Monitor the payment of cost-of-living allowances and subsistence for associated members of personnel and follow up the related budget allocations.
Coordinate several matters related to contributions to the CMS collaboration, including the issuance of invoices for the full yearly budgets and liaison with representatives of Funding Agencies.
Provide administrative support for the management; analyse and follow-up of financial matters related to orders, invoices and payments of various types.
Prepare and maintain financial reports, web pages, shared files, and records to ensure accurate and up-to-date information.
Manage Project Associate and Experimental Associate contracts in compliance with CERN rules and procedures.
Provide administrative support and guidance to all categories of members of personnel, including the organisation of their arrival and departure formalities.
Organise, schedule and coordinate meetings, events and related administrative activities.
Assist in the preparation, monitoring, and follow-up of budgets requests and allocations, as well as Memoranda of Understanding and specific agreements with institutes joining the CMS collaboration.
Ensure the correct application of CERN rules, regulations and administrative procedures in a variety of situations.
Act as a back-up to the supervisor during period of absence.

Still here? Let's make a quick check about

Your profile

Experience in administrative and financial support professional with strong ability to manage orders, invoices, monitor incoming payments, and ensure compliance with organisational administrative procedures.
Strong ability to support large-scale scientific departments, experiments and multidisciplinary groups through efficient coordination and high-quality service delivery.
Experience managing processes related to special contributions, events, and operational activities while maintaining accurate information flow.
Excellent communication, organisational and collaborating skills to support international and multicultural scientific communities.
Demonstrates a proactive mindset, a commitment to continuous learning and professional growth, and the ability to deliver high-quality work in dynamic and demanding environments.
Demonstrated experience in an administrative/financial service in an international environment.
Bachelor's Degree or equivalent relevant experience in the field of of Finance and Procurement, Business Administration or a related field.

Your skills

Accounting control and analysis.
Financial reporting and analysis.
Use of office software packages: MS Office and MS Excel; Power Bi is a plus.
Customer service: : experience with coordinating meetings and events, a strong plus.
Use of and web content management system such as WordPress or similar, is an advantage.
Implementation of administrative processes and procedures.
Adapts quickly and resourcefully to shifting priorities and requirements.
Works conscientiously and reliably; delivers on promises.
Has a structured and organised approach towards work; is able to set priorities and plan tasks with results in mind.
Anticipates obstacles; assesses alternative solutions in order to have a fall-back plan.
Ensures that information, procedures and decisions are appropriately documented.
Spoken and written both English and French.

Ideal start date: 01/09/2026

Contract duration (in months): 24

Grade range: 4

Benchmark job: 5B0120 - Financial Support Officer

Job flexibility: Hybrid

Employment conditions

A valid driving licence.
Work during nights, Sundays and official holidays, when required by the needs of the Organization.

Global Benefits at CERN

A minimum net entry-salary of 7006 Swiss Francs per month, increasing in line with your years of relevant experience.
30 days of paid leave per year plus 2 weeks annual closure.
Coverage by CERN’s comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
Family, child and infant monthly allowances depending on your individual circumstances.
A relocation package (installation grant, removal, travel expenses) depending on your individual circumstances.
Possibility to extend your contract up to 8 years + eligibility for indefinite contract tenure.

Let's get you ready

Be sure to meet the eligibility criteria

You are a national of a CERN Member State or Associate Member State. Currently, we cannot consider applications from Pakistani and Lithuanian nationals for positions with a 2026 start date, as the ceiling defined under Article II.5 of the Associate Membership Agreement has been reached.
You have relevant qualifications and professional experience.
If you have previously held a Staff contract at CERN, you will not be eligible for these positions.
Please pay attention to the additional criteria and requirements for this specific position and mentioned above.

You will need these documents to complete your application

Your CV (English or French)
Any document you consider relevant to your application

Your CERNDepartment

The EP department conducts research in experimental particle physics in close collaboration with and supporting the wider scientific community working at CERN. This includes designing and operating experiments, developing and constructing detectors, acquiring and analysing physics data.

Overview of CERN

Discover a world where the impossible is made possible!

At CERN, the European Organization for Nuclear Research, we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific, and administrative fields. Together, we foster an environment where innovation and collaboration thrive.

Every day, we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams, ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation, and it remains central to our mission and continued success.

If you are ready to be part of a dynamic, inclusive community pushing the boundaries of knowledge, CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART!

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Still have a doubt ? Here are the most frequently asked questions

What should I expect during my first week at CERN?

Your onboarding at CERN includes a comprehensive induction programme, which starts with an official welcome session at the beginning of each month. In addition, you will receive important information both before and after your arrival to ensure a smooth transition into your new role. This process is designed to help you get acquainted with CERN’s environment, your team, and the tools and systems you’ll be using.
How big would the team be?

The size of the team you'll be working with at CERN depends on the specific role and department. Some teams are small and highly specialized, while others are larger and more interdisciplinary. During the interview process, you'll have the opportunity to learn more about the team structure for the position you are applying for.
What is the working language at CERN?

The working languages at CERN are English and French. However, it is not always mandatory to speak both languages to work at CERN. We offer language training to help you acquiring the other language.
What support does CERN provide for relocation?

CERN does not offer direct assistance with relocation. However, depending on your role and specific criteria, you may be eligible for certain benefits such as an installation allowance and coverage of travel expenses to join CERN. These benefits are designed to help ease the transition when relocating to the Geneva area. For more information, please consult the “Salary, Benefits and Support“ page.
Do I need a visa to work at CERN?

Whether you need a visa to work at CERN depends on your nationality and the duration of your stay. CERN assists with the necessary visa and work permit processes for its employees and visitors. The specific requirements will be communicated to you during the recruitment process.
What would my salary be?

Salaries at CERN are determined by a structured scale. Salaries are based on your role, qualifications, and experience, and are not subject to negotiation. Specific details will be provided as your application progresses. For more information, please refer to the dedicated page.