Administrative Assistant

What you'll do

You will participate in the daily management of the Controls Software & Services group (BE-CSS) group secretariat with special emphasis on information, communication, and organisational services.

The CSS Group provides a large user community with the remote controls required for the various scientific installations. This diverse group is comprised of up to 65 members, from 20 nationalities, including students, recent graduates, and experienced professionals.

Your responsibilities

Provide front-office service for all categories of group personnel upon arrival, departure and throughout their appointment, helping ensure the application of the Organisation's rules and procedures.
Contribute to the BE-CSS Management team activities in terms of organising and participating in regular meetings, taking minutes, and maintaining supporting action lists.
Provide personal assistance to the Group Leader (agenda and mailbox management, providing administrative support such as replying on his behalf, collecting and pre-analysing information, following-up actions, and organising meetings).
Process information often of a confidential nature in the form of e-mails, letters, procedures, presentations.
Organise official duty trips and events (conferences, workshops, etc.).
Contribute to the content management of the group's website.
Contribute to the group’s outreach activities.
Collaborate with other administrative assistants and replacing them during their absences.

Still here? Let's make a quick check about

Your profile

Proven experience with multi-tasking as first line administrative support for a large community of customers.
Proven experience in working successfully independently and as a contributing member of a team.
Proven experience with personal assistance to a manager.
Higher technical diploma or equivalent relevant experience in the field of General Administration or a related field.

Your skills

Customer service.
Knowledge of administrative rules and procedures.
Event organisation and management.
Secretarial work.
Use of office software packages.
Has a structured and organised approach towards work; is able to set priorities and plan tasks with results in mind.
Works conscientiously and reliably; delivers on promises.
Provides others with timely information.
Builds and maintains constructive and effective work relationships.
Spoken and written English, with a commitment to learn French.

Ideal start date: 01/04/2026

Contract duration (in months): 60

Grade range: 3

Benchmark job: 5B0020 - Personal/Team Assistant

Job flexibility: Fully Onsite

Global Benefits at CERN

A minimum entry-salary of 5929 Swiss Francs per month (tax free), increasing in line with your years of relevant experience.
30 days of paid leave per year plus 2 weeks annual closure.
Coverage by CERN’s comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
Family, child and infant monthly allowances depending on your individual circumstances.
A relocation package (installation grant, removal, travel expenses) depending on your individual circumstances.
Possibility to extend your contract up to 8 years + eligibility for indefinite contract tenure.

Let's get you ready

Be sure to meet the eligibility criteria

You are a national of a CERN Member State or Associate Member State.
You have relevant qualifications and professional experience.
If you have previously held a Staff contract at CERN, you will not be eligible for these positions.
Please pay attention to the additional criteria and requirements for this specific position and mentioned above.

You will need these documents to complete your application

Your CV (English or French)
Any document you consider relevant to your application

Your CERNDepartment

The BE department is at the heart of CERN's accelerator complex.

Its mission is to lead the development, construction, and operation of advanced particle accelerators, and to provide cutting-edge technology solutions that enable new discoveries in fundamental physics. Committed to promoting a culture of excellence, creativity and collaboration, individuals from diverse backgrounds contribute to the advancement of science and technology, as well as engaging in scientific education, outreach, and broader knowledge and technology transfer initiatives.

Overview of CERN

Discover a world where the impossible is made possible!

At CERN, the European Organization for Nuclear Research, we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific, and administrative fields. Together, we foster an environment where innovation and collaboration thrive.

Every day, we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams, ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation, and it remains central to our mission and continued success.

If you are ready to be part of a dynamic, inclusive community pushing the boundaries of knowledge, CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART!

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Still have a doubt ? Here are the most frequently asked questions

What should I expect during my first week at CERN?

Your onboarding at CERN includes a comprehensive induction programme, which starts with an official welcome session at the beginning of each month. In addition, you will receive important information both before and after your arrival to ensure a smooth transition into your new role. This process is designed to help you get acquainted with CERN’s environment, your team, and the tools and systems you’ll be using.
How big would the team be?

The size of the team you'll be working with at CERN depends on the specific role and department. Some teams are small and highly specialized, while others are larger and more interdisciplinary. During the interview process, you'll have the opportunity to learn more about the team structure for the position you are applying for.
What is the working language at CERN?

The working languages at CERN are English and French. However, it is not always mandatory to speak both languages to work at CERN. We offer language training to help you acquiring the other language.
What support does CERN provide for relocation?

CERN does not offer direct assistance with relocation. However, depending on your role and specific criteria, you may be eligible for certain benefits such as an installation allowance and coverage of travel expenses to join CERN. These benefits are designed to help ease the transition when relocating to the Geneva area. For more information, please consult the “Salary, Benefits and Support“ page.
Do I need a visa to work at CERN?

Whether you need a visa to work at CERN depends on your nationality and the duration of your stay. CERN assists with the necessary visa and work permit processes for its employees and visitors. The specific requirements will be communicated to you during the recruitment process.
What would my salary be?

Salaries at CERN are determined by a structured scale. Salaries are based on your role, qualifications, and experience, and are not subject to negotiation. Specific details will be provided as your application progresses. For more information, please refer to the dedicated page.