Administrative Support to the Registrar

What you'll do

Within the newly established Internal Justice Secretariat (IJS), working in close coordination with the Registrar, and in support of the Chairs and Deputy Chairs of the boards, you will provide day-to-day administrative assistance to facilitate the smooth organisation and proper documentation of appeals and disciplinary proceedings before the Boards in accordance with CERN’s legal framework and confidentiality requirements.

Your responsibilities

Provide administrative support to the Registrar, Joint Advisory Appeals Board (JAAB), and Joint Advisory Disciplinary Board (JADB), and their panels in handling appeals and disciplinary cases.
Manage end-to-end processing of case files from registration to closure in line with procedures.
Register and track incoming submissions and correspondence in the case-management system.
Maintain accurate, secure, and compliant electronic case files.
Monitor deadlines and flag delays to the Registrar or relevant Chairs.
Prepare and circulate procedural documents, notices, and decisions.
Support hearings and meetings (scheduling, documentation, minute-taking, logistics).
Act as a point of contact for Boards, members, and internal services on administrative matters.
Respond to queries on procedures, timelines, and documentation requirements.
Assist with reporting, statistics, templates, registers, workflows, and website updates.
Handle general administrative tasks, including guidance on procedures and personnel-related formalities.

Still here? Let's make a quick check about

Your profile

Extensive experience providing administrative support to internal justice boards and/or committees.
Organising and supporting meetings and hearings (scheduling, documentation, minute-taking).
Managing the registration and tracking of formal correspondence and documentation.
Creating and maintaining secure electronic case files.
Monitoring deadlines and procedural timelines.
Solid experience handling confidential and sensitive information.
Ensuring compliance with applicable rules, procedures, and data protection standards.
Bachelor's degree or equivalent relevant experience in the field of Paralegal or a related field.

Your skills

Secretarial work.
Knowledge of administrative rules and procedures: in particular, the ability to work strictly within established procedures, templates, and workflows, and to provide factual administrative information without offering legal advice.
Use of office software packages.
Information and document management.
Delivers high quality work on time and fulfils expectations.
Maintains confidentiality.
Proposes ways to improve or streamline existing procedures, processes and methodologies.
Assimilates large quantities of information, identifies key issues and formulates conclusions clearly and concisely.
Behaves consistently with CERN's values and goals.
Spoken and written both English and French.

Ideal start date: 01/07/2026

Contract duration (in months): 60

Grade range: 4

Benchmark job: 5B0180 - Executive Personal Assistant

Job flexibility: Fully Onsite

Global Benefits at CERN

A minimum entry-salary of 7006 Swiss Francs per month (tax free), increasing in line with your years of relevant experience.
30 days of paid leave per year plus 2 weeks annual closure.
Coverage by CERN’s comprehensive health insurance scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
Family, child and infant monthly allowances depending on your individual circumstances.
A relocation package (installation grant, removal, travel expenses) depending on your individual circumstances.
Possibility to extend your contract up to 8 years + eligibility for indefinite contract tenure.

Let's get you ready

Be sure to meet the eligibility criteria

You are a national of a CERN Member State or Associate Member State. Currently, we cannot consider applications from Pakistani and Lithuanian nationals for positions with a 2026 start date, as the ceiling defined under Article II.5 of the Associate Membership Agreement has been reached.
You have relevant qualifications and professional experience.
If you have previously held a Staff contract at CERN, you will not be eligible for these positions.
Please pay attention to the additional criteria and requirements for this specific position and mentioned above.

You will need these documents to complete your application

Your CV (English or French)
Any document you consider relevant to your application

Your CERNDepartment

The SO sector is responsible for planning, transforming and delivering non-scientific operational services and expertise, and continuously optimising day-to-day site operations so that every CERN department and the wider community can focus on world-leading research.

Overview of CERN

Discover a world where the impossible is made possible!

At CERN, the European Organization for Nuclear Research, we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering, technical, scientific, and administrative fields. Together, we foster an environment where innovation and collaboration thrive.

Every day, we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams, ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation, and it remains central to our mission and continued success.

If you are ready to be part of a dynamic, inclusive community pushing the boundaries of knowledge, CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART!

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Still have a doubt ? Here are the most frequently asked questions

What should I expect during my first week at CERN?

Your onboarding at CERN includes a comprehensive induction programme, which starts with an official welcome session at the beginning of each month. In addition, you will receive important information both before and after your arrival to ensure a smooth transition into your new role. This process is designed to help you get acquainted with CERN’s environment, your team, and the tools and systems you’ll be using.
How big would the team be?

The size of the team you'll be working with at CERN depends on the specific role and department. Some teams are small and highly specialized, while others are larger and more interdisciplinary. During the interview process, you'll have the opportunity to learn more about the team structure for the position you are applying for.
What is the working language at CERN?

The working languages at CERN are English and French. However, it is not always mandatory to speak both languages to work at CERN. We offer language training to help you acquiring the other language.
What support does CERN provide for relocation?

CERN does not offer direct assistance with relocation. However, depending on your role and specific criteria, you may be eligible for certain benefits such as an installation allowance and coverage of travel expenses to join CERN. These benefits are designed to help ease the transition when relocating to the Geneva area. For more information, please consult the “Salary, Benefits and Support“ page.
Do I need a visa to work at CERN?

Whether you need a visa to work at CERN depends on your nationality and the duration of your stay. CERN assists with the necessary visa and work permit processes for its employees and visitors. The specific requirements will be communicated to you during the recruitment process.
What would my salary be?

Salaries at CERN are determined by a structured scale. Salaries are based on your role, qualifications, and experience, and are not subject to negotiation. Specific details will be provided as your application progresses. For more information, please refer to the dedicated page.